A deal in Wingform is the structured record of a single aircraft transaction: the aircraft, parties, commercial terms, escrow arrangement, transaction timeline, and documents. Creating a deal pins these elements down so the transaction can move forward in an organized workflow.
This article explains who can create a deal, what information is entered during deal creation, how the standard and signed-LOI flows work, and what happens immediately after a deal is created.
Inviting the other parties into the deal is a separate step. A newly created deal is private to the creator until the other participants are invited and accept access.
Who Can Create a Deal
Deal creation is controlled by workspace role, permissions, seat status, and subscription limits:
Authorized Executives can create a deal on behalf of their workspace if the workspace has an active deals subscription.
Representatives can create a deal if they have the explicit Create Deal permission.
Representatives can also start a deal from an aircraft record where they have full access, even without the general Create Deal permission.
Representatives who do not occupy a subscription seat cannot create deals, even if they have permissions.
What a Deal Contains
A deal is not just one form. It is a bundle of transaction decisions recorded in one place.
Aircraft: Make, model, serial number, registration, year of manufacture, and current location. You can select an existing aircraft from inventory or add a new one during deal creation.
Commercial terms: Contract price, currency, tax treatment, deposit status, and deposit amount if applicable.
Parties: Seller, buyer, any co-owners or co-purchasers, and your broker side if you are acting as a broker.
(i) If you do not have buyers or sellers details at this moment, you can select Unknown and add them later.
Escrow: Escrow agent, escrow legal arrangement, fee amount, and fee split.
(i) If you are planning the use services of an escrow provider not listed on the platform, you need to add its details in Parties section in main menu.
Inspection and delivery: Inspection level, inspection facility and location, governing law, and delivery location.
(i) Inspection Facility and Location can be added at later stages in the course of the transaction.
Transaction shape: Transaction type and the timeline of steps the deal will follow.
Document set: Document templates used for the purchase agreement, escrow paperwork, and other required deal documents.
Two Starting Paths
Standard Flow
Use the standard flow when you are creating the deal manually. You enter the aircraft, terms, parties, escrow, inspection, documents, and timeline step by step.
This is the default path when there is no signed Letter of Intent, when the LOI was signed offline but you do not want to upload it, or when you prefer to enter the information yourself.
Signed LOI Flow
Use the signed LOI flow when the parties already have a signed Letter of Intent and you want Wingform to help pre-fill the deal.
Turn on I have a signed LOI. The flow changes to Upload LOI and Review & Create. The AI Assistant can read the uploaded LOI, extract key aircraft details, parties, and transaction terms, and pre-fill the deal for your review.
Both paths create the same type of deal record. The LOI flow only reduces manual data entry when terms are already documented.
Transaction Types
The transaction type determines the overall deal shape: which phases are included, which steps are mandatory, and which documents are needed.
Transaction Type | When to Use It |
Full deal flow | Standard end-to-end transaction including LOI, deposit, inspection, purchase agreement, escrow, closing, and delivery. |
No-LOI flow | End-to-end transaction where the separate LOI phase is skipped because the parties already have a working agreement. |
Signed-LOI flow | Used when you upload an externally signed LOI. The deal starts after the LOI phase. |
LOI-only flow | Used when the immediate goal is only to produce a signed LOI, without full purchase agreement, escrow, or closing workflow. |
Choose the transaction type before adjusting the timeline. Changing the transaction type later recalculates the timeline and may reset previous timeline changes.
Deal Timeline
The deal timeline is a visual map of the steps the deal will follow from creation to closing. It is shown as a Gantt-style plan, where each step has an expected start date and duration.
Timeline steps are generated from the transaction type. For example, a full deal flow includes LOI signing, deposit, inspection windows, purchase agreement signing, closing-document signing, and delivery. An LOI-only flow includes only LOI-related steps.
What you can change in Timeline:
· Toggle optional steps on or off, such as Visual Survey or Test Flight where applicable.
· Reorder steps where the transaction structure allows it. Some steps cannot be moved because they depend on other steps.
· Adjust expected dates and durations for steps that have not already been completed.
Who Sees the Deal After Creation
Only the creator sees the deal immediately after it is created.
Adding a seller, buyer, escrow agent, or broker side during deal creation just records who the deal is about. It does not automatically grant those workspaces access to the deal.
Other parties get access only after they are invited into the deal and accept the invitation. Until then, the deal remains private to the creating workspace.
Read about Wingform's collaboration features here.
Important Validation Rules
· The contract price must be at least 10,000 in the selected currency.
· If a deposit is applied, the deposit amount cannot exceed the aircraft price.
· Ownership percentages on each side must add up correctly across all co-owners or co-purchasers.
· If the escrow agent does not support the selected currency, Wingform will require another escrow selection.
· If you add a new client or escrow agent inline, Wingform preserves your current deal entries and returns you to the deal creation form.
· Browser-held draft state may preserve unsaved entries, but use Save Draft if you want the draft to be available later and more reliably.
FAQ
Who can create a deal?
Authorized Executives can create deals if the workspace has an active deals subscription. Representatives can create deals if they have Create Deal permission or full access to the aircraft record they are starting from. Representatives also need an active subscription seat.
Why is the Create Deal button hidden or disabled?
The usual reasons are missing permissions, no subscription seat, no active deals subscription, or the workspace has reached its concurrent active deal limit.
Can a representative create a deal from any aircraft?
No. A representative can create a deal from an aircraft only if they have full access to that aircraft, unless they also have broader Create Deal permission and the workflow allows creating or selecting the aircraft.
Does adding a buyer or seller during deal creation invite them into the deal?
No. Adding parties during deal creation records the transaction structure. It does not give those parties access. They must be invited into the deal separately.
Who can see a newly created deal?
Only the creating workspace can see it at first. Other parties see the deal only after they are invited and accept access.
Can I start from a signed LOI?
Yes. Turn on I have a signed LOI, upload the LOI, and review the extracted details before creating the deal.
Can I create a deal without an LOI?
Yes. Use the standard flow or the No-LOI transaction type where appropriate.
What is the difference between Full deal flow and LOI-only flow?
Full deal flow is for a complete transaction through closing. LOI-only flow is only for producing a signed Letter of Intent and does not include purchase agreement, escrow, or closing steps.
Can I change the transaction type later?
You should choose the transaction type before tuning the timeline. Changing it later recalculates the timeline and can reset previous timeline adjustments.
Does the timeline send reminders or calendar invitations?
No. The timeline is an internal deal plan. It does not send calendar invites or replace the later deal execution process.
What happens if my workspace reaches its active deal limit?
Deal creation is blocked until an active deal closes, is cancelled, or otherwise leaves the active set. To run more active deals at once, upgrade the deals subscription.
Can I save the deal before finishing it?
Yes. Use Save Draft to keep your progress and return to it later.